Nexstar Media Group

  • Sales and Research Coordinator

    Requisition ID
    2019-5349
    Category
    Sales
    Job Locations
    US-TX-El Paso
    Position Type
    Regular Full-Time
  • Company Overview

    Nexstar Media Group Inc. is the largest TV station operator in the country. With the reach of 171 television stations in 100 markets addressing nearly 38.7% of US television households, and a diversified, growing digital media operation.  Nexstar Media Group Inc. is the parent company of Nexstar Broadcasting Group, Inc. & Nexstar Digital LLC.  Learn more at www.nexstar.tv.

    EEO Statement:

    Equal Opportunity Employer Minorities/Women/Veterans/Disabled

    Position Summary

    The Sales and Research Coordinator works within established Sales Department guidelines to maximize station revenue opportunities from an order entry, traffic, research and accounting perspective. The Sales and Research Coordinator is also responsible for performing all clerical functions required by department personnel as needed.  This position reports to the General Sales Manager and Local Sales Manager.

    Essential Duties and Responsibilities

    • Performs all clerical functions for the Sales Department.
    • Maintains awareness of the most current traffic policies, practices and procedures.
    • Enters order, traffic and accounting data using computers, ledgers, orders and other resources.
    • Corresponds with customers and confers with coworkers to answer inquiries and resolve account problems.
    • Prepares forms and reports for research elements.
    • Monitors inventory.
    • Maintains files and other business records.
    • Performs other duties as assigned.

    Daily interaction with Account Executives, Sales Management and, if applicable, existing agency and direct client business; includes maintenance of client schedules on television and online, regular tracking of client audience delivery using ratings subscription services, developing presentations, merchandising the station and generally providing a high level of customer service.

    Conduct research on request and maintain a general awareness of industry trends, formats, talent and competitive environment. Examine current trends and market conditions to prepare packages describing the sales potential of particular station products or initiatives. Familiarize with system tools to generate periodic revenue, inventory, viewership and other reports as required. Assists Account Executives and Sales Management with national and/or local business in maintenance of contracts, order input, make goods, and overall service.

    Manage a variety of routine and non-routine client requests and tasks from Account Executives and Station Management. Effectively collaborate with the Sales Team and other internal departments to complete daily tasks. Train new Account Executives on the usage of traffic, media buying, posting and forecasting software for radio, TV and digital properties. Assist in the creation and implementation of continual educational forums for users to attend to advance skills with existing software and especially in communication of any newly released functionality or process/procedure changes needed.

    Review and process orders to ensure that all necessary paperwork is submitted accordingly for approval; assess order information, obtain proper updates from necessary parties, and communicate with necessary parties to ensure order details and documentation is updated and entered in the system appropriately.

    Partner with Finance and Credit teams to ensure that clients demonstrate appropriate credit levels and ensure that signed contracts are complete in full detail.

    Coordinate with Billing to ensure campaigns are appropriately billed.

    Work with Traffic team to ensure correct application of client copy for campaigns which may include correct distribution of Traffic Instructions and client spot uploads as needed.

    Coordinate Production services through internal production team to ensure on time start for campaigns.

    Requirements & Skills:

    • Bachelor’s Degree from a fully accredited college or university.
    • Fluency in English (Bilingual a plus)
    • Excellent communication skills, both oral and written
    • Prefer one year’s experience in clerical support or administrative assistance, preferably in the sales or media fields
    • Must be proactive and demonstrate consistent follow-through, judgment, time management, prioritization, and possess the ability to work under pressure and meet deadlines.
    • Responsible for coordinating calendars, scheduling meetings, composing correspondence, receiving and routing messages, answering inquiries, processing e-mail, arranging travel, reconciling expenses and coordinating appointments and schedules.
    • Establish and maintain effective and cooperative professional business relationships with all levels of management, employees, and station executives and outside companies.
    • Assists in the preparation of presentations, meetings, and conferences, including coordinating facilities, telecommunication and equipment needs as required.
    • Strong technical proficiency is required, including expert knowledge of Microsoft Office; i.e., Excel, Word, PowerPoint, Outlook, and other Internet tools, software applications, databases and systems used by the company as needed.
    • Strong sense of teamwork and willingness to collaborate.

    Physical Demands & Work Environment:

    The Sales and Research Coordinator must be able to sit, conduct telephone conversations, use electronic mail, write letters and memos, conduct face-to-face discussions with individuals or groups, make decisions without supervision, make decisions that impact the results of co-workers, and work indoors in environmentally controlled conditions.

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